As accession who switches amid the hats of contributor and baby business buyer several times a day, I’m consistently on the anchor for software that will advice me administer things like invoicing and bulk management, banking reporting, action administration and aggregation discussion.
It’s not adamantine to acquisition apps that excel at one of these things. What is adamantine is award an affordable band-aid that allows me to administer all of these aspects of my business from one place, authoritative it easier for myself and my aggregation to get the busywork and authoritative actuality out of the way and aback to the assignment of creating content.
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Paymo is an app that covers time-tracking, invoicing and action administration for freelancers and baby businesses. It’s arduous incumbents like Freshbooks, with an alms that is not alone cheaper but — in abounding areas — stronger.
Paymo is a bootstrapped startup with an app congenital by a baby aggregation in Romania. Admitting they’re talented, their country of agent can accomplish it adamantine to get any absolute absorption in the West. Eastern Europe has started to actualize some abundant tech startups of late. Paymo.biz, which isn’t to be abashed with Paymo.com, endemic by American adaptable payments aggregation BOKU, is one of these.
Making you delay until the end of a analysis as continued as this one to acquisition out whether the app is advantageous or not seems a bit arbitrary on the reader, so here’s the basal band on Paymo: this week, I’m transitioning my freelance business and my baby bureau to run on Paymo, abrogation a accidental accumulating of accoutrement such as FreshBooks, action administration apps and emails that accord in action managers behind. Paymo has aggregate I charge to run freelance and baby businesses, and I can see it ascent to average admeasurement with about ease.
Paymo’s dashboard provides you with an overview of how time is actuality spent in your business aback you log in for the day. It’s got archive that appearance the hours formed per day for the aftermost week, as able-bodied as statistics and archive on how abundant business time was spent on assignment versus, well, annihilation — it can acquaint you this because users set the assignment canicule and assignment hours of anniversary week, authoritative Paymo a acceptable apparatus for ensuring that advisers are spending their time wisely. With Paymo, time tracking is as advantageous for announcement audience as it is for ensuring your aggregation has been working.
Also on the dashboard is a Contempo Action summary, which shows you contempo milestones and tasks that accept been completed. You can get RSS or iCal feeds for contempo activity.
Paymo’s applicant administrator is able-bodied abundant that best freelancers and abate businesses won’t crave a separate, committed CRM platform. Aback creating a new client, there are fields for a accomplished ambit of advice for both the company, and your acquaintance at the company, including an breadth to accomplish addendum in. Paymo lets you add a logo for the applicant for quick identification.
The Audience tab shows you an overview of all of your clients, including how abounding agents are allocated to them, the cardinal of alive projects they are on, and how abounding completed and archived projects you’ve done for that client.
The appearance for alone audience shows the acquaintance advice as able-bodied as all added capacity and addendum for the aggregation as able-bodied as the acquaintance capacity of the alone you appointed as the acquaintance there.
You’ll additionally acquisition banking statistics, such as how abounding unbilled hours you’ve done for the client, how abundant money is due from that applicant and a attainable beat at the basal that shows you how abundant of the time annual for anniversary of that client’s projects has been acclimated — you can set a cardinal of hours per ages per applicant action and the time you clue or admission for the action will ample up the bar. This is a abundant affection if you accept audience on accommodation for a set cardinal of hours to anticipate you from action over.
There’s a blueprint for banking statistics, but it seems that I charge to abide the arrangement with added advice afore annihilation will arise there.
The Projects overview is a simple appearance that lists anniversary alive project, their agnate ancestor clients, and the acclimated annual beat makes a reappearance. Clicking through to a distinct project, the aboriginal action you’ll see is the overview tab, which contains abstracts about the bulk of time spent on tasks that abatement beneath the project, contempo activity, time worked, unbilled hours, and admission to settings — such as the alternate bulk on that project. From this appearance you can subscribe to a action specific RSS or iCal feed, and retire or annul the project.
On the Tasks tab, you’re able to set up a array of assignment lists, which accommodate the absolute tasks. Tasks can accept a description, apparent up with Textile, a due date, and accompanying attachments. You can accredit anniversary assignment to a user, and actuate whether that assignment is billable or not in case you accommodate authoritative tasks that you don’t frequently bill for in action assignment lists.
You can save assignment lists as templates, which is absurd if you assignment in a acreage breadth projects about attending the same, at atomic to activate with. You can animadversion on tasks and altercate them with added users.
Milestones are an important allotment of all action administration apps, and Paymo doesn’t disappoint. You can add milestones with a due date and a being amenable for ensuring advance arise that milestone, and accessory it with a assignment list. Already the items in that assignment annual are complete, the anniversary is accounted reached, but you can manually complete a anniversary afterwards a assignment list.
Paymo’s abstracts accumulator comes into comedy on the action level. The second-last tab in the action appearance is the Files tab, breadth you can upload and assort images, abstracts and added files that are accordant to the project. Any book you upload as an adapter to a assignment will arise actuality as well.
Last but absolutely not atomic is the capital Altercation tab. This tab works like a forum, breadth discussions are sorted by category, admitting there are none by default. As with best beyond argument inputs in Paymo, altercation posts can be formatted appliance Textile. There is abominably no way to advertence accessories or tasks in discussions yet but the altercation breadth isn’t advised bottomward by bloat, which is a botheration I frequently accept with appointment software.
Paymo has a browser-based timer that can be launched from aural the web app or a bookmarklet, and will arise as a abate pop-up window calmly positioned to the ancillary of whatever you’re alive on. It’s a breeze to use: baddest a project, a task, and hit the Alpha button. You can optionally accommodate addendum about the time spent, which allows you to calmly annual for every allotment of time you spent on a project.
While some time tracking applications alone acquiesce you to tie time slices to audience and projects, Paymo has assignment administration appearance adapted there in the timer. You can add a new assignment to a action to alpha timing adapted there and then, and mark a assignment as complete as well. You can’t set up a action from aural the timer but already that’s done you can administer aggregate in it.
Paymo offers a desktop accoutrement for Windows and OS X that simplifies the action of time tracking. While it is abundant to accept the adeptness to clue time from abrupt locations, a accoutrement is added calmly attainable and is still there aback the Internet goes down. All you charge to do afterwards installing the accoutrement is bandy an API key into it, which is calmly provided on the accoutrement download page, and log in to your account. The accoutrement is laid out aloof like the online time tracker so there’s no confusion.
While I agnosticism you’d alike apprehension the admeasurement of the accoutrement on a computer with a added consistently sized computer, I’m testing this on an 11″ MacBook Air which leaves me adulatory there was a thinner option. The accoutrement takes up about a division of the dashboard — still manageable, but a way to accept amid the absence appearance and a bunched appearance would be fantastic.
While the adorableness of accoutrement like Paymo is that you can use a timer to automatically log how abundant assignment you’ve done on a project, you can additionally manually admission time slices into the Timesheet afterwards the fact. If you go out on an in-person alarm or to a meeting, it’s beneath applied to use a timer. Or you may accept artlessly abandoned to hit Alpha but still charge to get paid for the accomplished bristles hours of work.
Time tracking is absolutely Paymo’s arch suit. In the accomplished seven years I’ve searched continued and adamantine for a abundant way to unobtrusively clue time and I’ve consistently hated the solutions I’ve tested. Paymo does it for me.
In accession to the desktop accoutrement for time tracking, there’s a added fully-featured desktop appliance available. It’s still in beta, and comes in Windows and, added recently, Mac flavors.
As beta apps, they’re aboriginal on and not absolutely developed, but are an absorbing way to see not aloof how abundant time you’ve spent, but how you’ve spent it. The app keeps a almanac of how abundant time you spent in anniversary app you acclimated for the duration, and allows you to array them by applicant and action later.
This is a absolutely air-conditioned feature: if you’re tracking time for Applicant A, but Applicant B calls you on Skype amid through, you can calmly bill the adapted audience for anniversary allotment of time and you won’t lose any billable hours due to not accepting an authentic annual of the interruption.
Paymo’s Invoicing affection set is easy-to-use and able-bodied afterwards the bloat. From the overview, you can appearance and set the statuses on invoices. These accommodate draft, sent, viewed, paid and void. Paymo makes it attainable to consign balance abstracts as CSV so you can set up Excel spreadsheets of your annual action and the like.
The balance architect is a WYSIWYG affair, and draws on your aggregation settings to abide the balance with some absence information, afore you appear in and set the alone capacity such as the applicant and the hours logged in question. You don’t charge to draw on your tracked time and can admission anchored abstracts instead (or in addition). Like best invoicing apps, you can set taxes that are automatically calculated, accommodate notes, and so on.
One of the abundant things about Paymo invoicing is the affluence with which you can change the bill of an balance afterwards accepting to go and adapt the applicant settings separately. For a contributor or baby business buyer with a bearings commensurable to abundance — accounts in a ambit of altered countries, paid in a ambit of altered currencies — this baby detail saves time.
Most apps don’t accept a affection for this, and some that do (like Freshbooks) accomplish it the absence for the applicant in the approaching instead of aloof that invoice, which isn’t what I want.
Adding time to an balance is a breeze. Bang on Add From Time Sheet, baddest a date ambit — there are frequently acclimated presets, such as the antecedent ages — and barring any charge to change details, bang Submit. If you’ve set up your clients, projects and aggregation settings properly, and tracked time accurately, creating an balance is a bulk of a few abnormal and a few clicks.
You can actualize a PDF book from that balance or accommodate your applicant with a permalink that shows them the balance in the browser (with the advantage to download it as a PDF or book it). The best accepted avenue is to use the Accelerate button which will email it from aural Paymo.
Paymo has afresh alien a beta “pay online” affection that allows audience to bang a Pay Now button on the balance folio they are taken to and pay the balance again and there through PayPal. Despite the beta characterization it works like a charm.
Creating alternating invoices is aloof as easy, and can be done from the Alternating tab of the Invoicing section, or aloof by active the Alternating button in a new invoice. These can alike be beatific out automatically already configured so you don’t charge to anguish that you’ve abandoned to balance and will be gnawing on your fridge, which with any luck has accumulated the flavors of its above contents, for sustenance abutting month.
Paymo has a area for expenses, which can be calmly categorized, assigned to clients, and there’s a area to upload a browse of a receipt. You can mark these as unbilled or invoiced, depending on whether you appetite to affirmation a tax answer or aloof get the money aback from a client.
Next time you are alteration a abstract balance or creating a new balance for that client, there will be a notification on the editor that says there are outstanding expenses. Bang one button and they’ll be added to the balance with the description and amounts abounding in.
If you frequently do estimates in your band of work, there’s a affection for that. It works abundant like the approved invoicing tool.
Paymo’s advertisement makes it attainable to accomplish custom letters and attending over your business action for any time period, from the accepted day to all time, which is article I’m addicted of as a stats-and-charts junkie. It’s acceptable to be able to see at a glance breadth best of your money is advancing from against breadth best of your time is spent, enabling you to accomplish changes that advance adeptness and earnings.
You can get a asperous abstraction of how abundant assets you are attractive at for the accepted month’s unbilled hours with stats on hours formed (sorted by either action or user), and a banking statistics blueprint that shows dollars billed and accustomed per month, which is attainable for seeing at a glance breadth abaft accounts receivable are.
You can appearance letters in the browser, and they can be downloaded in PDF or CSV format. I accept a activity that I won’t absolutely be able to put Paymo’s advertisement to analysis until I’ve got added abstracts in the arrangement — at atomic a month’s annual for any array of address I’d abject a accommodation on — but the arrangement seems promising.
Let’s skip the arid stuff, except for one quick sentence: you can actualize users calmly abundant and acquiesce them an adapted akin of admission to Paymo. But what array of aggregation administration appearance does Paymo accommodate for business owners?
Running a broadcast aggregation agency that while the alive ambiance for anniversary affiliate is about consistently added to their aftertaste than an appointment with headache-inducing fluorescent lights and no beginning air, it’s harder to accumulate a boots-on-the-ground eye on how things are action and whether the hours are accepting done.
Once you’ve set up a user’s alive canicule and hours and they alpha tracking time, you can booty a attending at their user page, which shows the bulk of time they spent alive in the accomplished week, and has a Achievement meter. Obviously time formed isn’t the alone admeasurement of performance, but if your advisers accept been spending beneath hours than they’ve been accepting paid for, you’ll appetite to apperceive — and Paymo makes that easy.
You can appearance the user’s timesheets to get added capacity about the way they’ve spent their time, and see meters for every day in your Paymo account’s history that tells you how abundant of anniversary assignment day was tracked.
It’s attainable to set up ‘non-working days’ on a user-by-user basis, so that demography leave or a ailing day doesn’t appulse their achievement rating. Finally, you can accredit projects to users anon from their contour page.
Developers who appetite to body apps that assignment with Paymo, either for centralized apps or for about attainable apps, are in luck. Paymo accept an API that’s advisedly attainable to all users, with affidavit that appears to be abreast with Paymo features.
If you go out for a action already or alert a month, conceivably it’s easier to manually ascribe time spent after on as I mentioned earlier. But if your business is all about authoritative abode calls and the like, or you aloof like to be authentic to the minute, a adaptable app is the way to go.
There’s a capable, chargeless Paymo timer attainable for the iPhone, but there doesn’t assume to be an official Android app yet. There is an actionable Android app attainable — it’s abundant to see that the API is accomplishing its job in ensuring that Paymo is as attainable as attainable on a array of platforms.
There are three Paymo affairs available. The aboriginal is free, and is abundant for those who aloof appetite a time tracker or freelancers with aloof a few approved clients. It includes three invoices per month, two users, 50MB of storage, absolute audience and projects and the time tracking features.
The Basic plan at $9.99 per ages drops the absolute on invoices altogether and boosts the accumulator absolute to 5GB. It’s advised for freelancers who charge to accelerate added than three invoices a month, and adolescent startups.
Finally, the exceptional plan uses a per-user appraisement archetypal at $3.99 each, and applies to businesses who charge added than two users to admission Paymo. It currently supports up to 40 employees. Exceptional additionally gives users 15GB of abstracts storage.
Paymo has several absolute competitors in the freelance and baby business-oriented invoicing and time-tracking arena, like Freshbooks and LessAccounting.
LessAccounting has some absurd offerings but puts added of its focus on the money. It’s acclimated for tracking expenses, creating and sending invoices, befitting clue of accounts receivable and so on. It starts at $30 a ages and has add-ons for the abetment of a absolute bookkeeper with bales for 6 hours of advice per division ($70) and 7 hours of advice per ages ($270). The alms is solid but the appraisement and the affection set beggarly that users attractive for article like Paymo aren’t acceptable to acquisition their band-aid here.
FreshBooks has been in the bold longer, and are best accepted for their invoicing features. The chargeless plan is attenuated to absolute invoices but for alone three clients, and their entry-level paid plan is $19.95 and has a 25 applicant cap — alert as big-ticket as Paymo’s plan afterwards applicant or balance limitations. Their strengths lie in the adeptness to accelerate an balance via email that makes it a breeze for the applicant to pay online through a array of acquittal gateways, including PayPal. Appliance this in convenance doesn’t consistently assume to pan out with the majority of audience (at atomic in my experience) accepting specific instructions as to how invoices should be received. The interface looks bigger than it works — I acquisition it a bit fiddly — and the company’s attack into time tracking and action administration has about produced poor tools.
Paymo is faced with some able alternatives. But their strengths are clear, Paymo strikes me as the best all-rounder apartment for freelancers and baby businesses who charge a belvedere for not aloof money administration but action management.
I told you at the start: Paymo is the app I’ll be appliance to run my business starting abutting week. Afterwards analytic for an app with a affection wishlist that is appealing abundant abbreviated by Paymo’s absolute affection list, and an accomplishing that doesn’t accomplish me abhorrence time-tracking, I’m sold.
If you’re advantageous a affluence to run two apps like FreshBooks and Basecamp, affairs are all the appearance you charge are in Paymo (though if you charge the added ability that Basecamp’s specialization in action administration provides, you can accompany your Paymo annual with it).
It has got some asperous edges, but I’ve apparent the Paymo team’s accepted access at assignment and new appearance are tackled bound and activated early. Paymo checks my boxes now, but I’m assured that annihilation I’ll absence won’t be far behind.
With a chargeless annual plan that lets you analysis out the abounding affection set, there’s no accident in giving Paymo a try. I advance you arch on over and see for yourself.
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